Procurement & Sourcing agents

ImpactSupplier OTIF

PO Confirmation Agent

Suppliers confirm late, or they change the quantity, the product or the date in their reply. Your buyers find the change too late, and you pay for expedites and extra safety stock.

Get every PO confirmed on time, and fix wrong quantities, products, prices and dates before a small error becomes an expedite.

Errors corrected at the source
The agent compares each confirmation with the PO line by line, with your tolerances or with none. The agent corrects small errors with the supplier. Your team sees only the changes that affect cost or delivery.
Follow-ups that keep POs on time
The agent follows up with each supplier until every PO is on time. The agent asks for missing documents or information and reports problems, in the words a buyer would use. Every PO gets its follow-up, also when a buyer is away.
Exceptions ready to resolve
The agent sends each change that needs a decision to the right buyer. The buyer gets a 30-second summary, the supplier's history, the emails and the documents. The agent proposes a next step from your standard operating procedures and from similar past cases.
ERP always current
If you let it, the agent writes confirmed dates, quantities and prices to your ERP. When two sources do not agree, the agent asks a buyer before it writes. Your buyers plan from current data in the ERP.

Customer Case Study

Diebold Nixdorf's 25-person procurement team runs zero manual PO follow-ups.

Read their story →

ImpactSourcing speed

RFQ Agent

An RFQ means days of email and spreadsheet work before your team can compare two bids. Each supplier answers in its own format, and your team copies every answer into one sheet.

Get every bid scored and ranked on the same terms, so your buyers spend their time on the negotiation.

One request, comparable answers
The agent sends your RFQ from one form that asks every supplier for the same data. The agent reminds suppliers before the deadline and reads each reply, whatever its format. Your team gets answers it can compare line for line.
Bids ranked for you
The agent scores and ranks each bid by the rules you set, with the reason for each rank. Your buyers start the negotiation with the comparison done.
Award and master data
The agent sends your award to one supplier, or splits it by line, and tells every other supplier the result. If you let it, the agent writes the new prices to your master data. Buyers can order at the new price the same day.

ImpactAudit readiness

Supplier Compliance Agent

Supplier certificates expire, and your team finds out during an audit or when an order is blocked. Your team collects the documents again by email, one supplier at a time.

Keep every supplier certificate current before an audit or an order needs it.

All suppliers on one schedule
The agent sends your own compliance templates to every supplier, on a fixed schedule or when you need a check. Each supplier gets the request in its own language. One check covers your full supply base.
Complete answers
The agent reads each reply and asks again for any data that is not there or not clear. The agent keeps asking until it has an answer. Your team reviews one list for all suppliers.
Status you can show an auditor
The agent files each document, records its expiry date and sets the supplier's compliance status in your system. Your team answers an auditor from one record.

Agents